Civil register solutions


​Last updated 24 June 2017

​​​​To modernize, digitize and increase reliability of civil registers

The civil register is used to manage the situation of all the citizens of a nation, providing the means to create certificates of birth, marriage, divorce, death, etc. As such, it plays an important role in the security of a country's institutions, in particular identifying the holders of nationality. Gemalto can help you implement secure solutions for your identication and authentication challenges​​.

Civil registers 

Clearly, identity theft and fraud are sources of social injustice, as the community may inadvertently allocate resources to an ill-intentioned individual who, by adopting the identity of another person, deprives the genuine citizen of his or her legal entitlement.

The first requirement in terms of reliability is therefore to ensure the quality and unicity of records.

Gemalto's offer is based on a set of technological building bricks (enrollment, central database, biometric database) each of which can be tailored to the individual needs of each country.

Gemalto delivers a turnkey solution which includes the integration of an AFIS (automated fingerprint identification system) and the imple​​mentation of a biometric database.

A core component for state modernization

Modernizing the civil register is a core component of any initiative to modernize the state, making it possible to render identities and the ’social bond’ more reliable. Gemalto is widely recognized in this domain. In particular, the company has the capacity to mobilize the human and production resources, as well as the multi-disciplinary project teams, necessary for state modernization programs. 

As a result, Gemalto can make a clear commitment to its government clients, guaranteeing the successful implementation of an efficient, reliable and secure civil register. 

Our goal is to assist public authorities and organizations in realizing their aims and ambitions in modernizing the civil register, and adapting it to the various needs of a modern state:

  1. Managing demographics more effectively, and generating statistics that accurately forecast changes in population age profiles and support the necessary reform and adaption of public services. In particular, this is essential in the context of ageing populations throughout the world, primarily the consequence of longer life expectancies. 
  2. Generating and protecting the identities and personal data of its citizens more effectively, in order to help combat growing fraud in the process of obtaining identity cards and travel documents. This is now an integral part of modern management of state and border security, including compliance with increasingly strict international requirements such as those of the ICAO. These have been in force since 2005, and govern the traceability of persons for more effective control of migratory flows or to strengthen powers in the fight against terrorism. Advantages also include the potential to cut financial losses related to fraud, in particular those related to abuse of rights to social benefits. 
  3. ​Managing archives and the history of the nation more effectively. This can be achieved by making it easier to securely store all the sources used to trace the history of families, villages, as well as social and ethnic groups, or by making it possible to track major movements in terms of immigration or emigration that have affected certain nations. ​​

The global trend to invest in the modernization of the civil register is a relatively recent one, reflected in the fact that the UN and the UNDP​​​ have declared this as the ‘Decade of Civil Registration’. 
​Since 2001 there has been a significant upturn in demand for tighter international security requirements. However, it quickly became clear that it was futile to try and make identity cards secure, as long as any citizen could obtain them using falsified substantiating documents. 

Crucially this could be done by taking advantage of the fragile, dispersed and sometimes insufficiently coordinated nature of traditional civil registry organizations and processes. 

Both in terms of the production of documents, and the efficient, coordinated, decentralized and secure organization of the exchange of information, digital technologies clearly have a central role to play in the global trend towards modernization. It was therefore natural that Gemalto, a world leader in digital security and secure documentation, would invest heavily in this domain. 

A civil regiter for the digital age

Aware of the scale of the challenges, Gemalto’s Government Business Unit​ not only assists and advises its public and governmental partners in making informed choices, but also puts at their disposal the means to make the transformation of organizations and processes a success from start to finish. Gemalto supports clients aiming to equip themselves with the resources necessary to join the ranks of the modern nations – the nations that have opted to move into the digital age to enhance the well-being of their population, improve socio-economic competitiveness and bolster homeland security. 

​The modernization of the civil register is at the very heart of any initiative to modernize the state. 
It guarantees one crucial point: the high reliability of the bond between the citizen as an individual and society as a whole, as managed by the state. It is the trust in this social bond that makes a nation strong. 

This is why the use of digital technologies for the modernization of the state has to start by strengthening trust in the social bond and, as far as the digital world is concerned, strengthening the legal framework on which this bond is founded. Gemalto's solutions reflect the company's desire to help government partners achieve these goals.


 Downloads

  • Modernizing the civil registe

    Modernizing the civil register - Challenges, how to address them and keys to success

    Modernizing the civil register is a core component of any initiative to modernize the state, making it possible to render identities and the ’social bond’ more reliable. The purpose of this document is to assist public authorities and organizations in realizing their aims and ambitions in modernizing the civil register, and adapting it to the various needs of a modern state.

    Modernizing the civil register [PDF - 983kb]

Coesys solution for electoral enrollment

Efficient solutions for the security of electoral registers

Electoral commissions have the delicate task of maintaining reliable, up to date electoral registers as part of the preparations for an election.

This mission is usually to build a secure electronic voter list to eliminate identity fraud and to create an open and transparent electoral process to guarantee the fundamental principle of "one voter – one vote".

Gemalto has a wealth of experience in electoral enrollment. Its solution sets itself apart from the rest of the market in the following ways:

  • Robust mobile units, tested to US military standards (MIL-STD-810)
  • A high level of ergonomics
  • Flexible interfaces to build the best suited data flows
  • A dedicated supply chain capable of managing rapid supply of components, assembly of kits, quality control and delivery within the shortest lead-times.
  • Knowledge transfer using specific training methods

Gemalto's electoral enrollment solutions have been tested in real-life situations in the context of several international calls for tender.

Preparing registration of voters in Burkina Faso, June 2012 

 Documents ‭[2]‬

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